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Multi-project management is a framework in which individual projects are considered and planned side by side. Project portfolio management (PPM) is a detailing of multi-project management, where projects are no longer considered “stand-alone” but in strategic business areas or product groups.  Your project management organization is thereby aligned with corporate strategies and operational dependencies.

There are various tried and tested frameworks for methodical project management. Thereby, a hard demarcation between program management, strategic project management, multi-project management and project portfolio management (PPM) is not possible.

With methodical project portfolio management (PPM), you create overarching bodies, structures and processes that focus on the “big picture”. In the evaluation phase, project proposals can be assessed according to opportunities, risks and strategic importance for the company on the basis of defined parameters and weighed against competing projects. This also allows dependencies between planned and ongoing projects to be efficiently identified and analyzed. Prioritize submitted project proposals based on these assessments and use the analysis results as a basis for approving or rejecting project proposals.

Grouping projects into hierarchical or overlapping portfolio structures is a key feature of project portfolio management (PPM). It can also be used to optimally monitor ongoing projects. Track cross-project milestones, taking into account all dependencies. Coordinate them efficiently with regard to resources, synergies and conflicts in content. Project portfolio management (PPM) also serves as a basis for the ongoing review of the project portfolio in order to meet holistic corporate goals.

Further advantages arise in the finalization phase of projects. The evaluation of completed projects can be carried out across individual portfolio groups and experience values can be ensured across the board. Project management standards can be derived from the findings and best practices can be issued as guidelines for new projects.

By using project portfolio management (PPM), companies are able to realize required projects at the right time in a coordinated organization. A fast and qualitative project delivery is of great importance.

Would you like to learn more about project portfolio management and modern project organizations? Then we look forward to hearing from you! Our experienced project management consultants are at your disposal to show you the advantages and possibilities.

Daniel Weber

Daniel Weber Business Unit Manager

Areas of focus: IT Project Management, Communication & Organizational Change Management